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Title Payroll Clerk
City Oakland
State CA

The Payroll clerk is responsible for processing Hourly centralized, multi-state, bi-weekly payroll activities and related work for our food based operations.  Compile employee timekeeping information and payroll data. May compute hourly employees' time worked, authorized time off, and holiday and retro pay adjustments.  May compute and post wages and deductions, or prepare off-cycle checks. Requires a good knowledge of common payroll processes, CA wage and hour requirements, payroll entries, final pay requirements, documentation and auditing expectations.  Experience working in a multi-unit manufacturing and fast-paced environment, with UltiPro or similar systems preferred.

 Major Duties and Responsibilities:  Under the direction of the Payroll manager, demonstrates personal professionalism and integrity, ensuring our payroll practices consistently meet compliance standards, are accurate and timely. Will respond to service tickets, research information, collect and reconcile data, make required adjustments and document actions taken. Responsible to:

  • Process bi-weekly payroll, off-cycle adjustments, and other authorized payroll transactions.  Analyzes timekeeping information, prepare, enters and reconcile payroll data. Uses automated payroll system (UltiPro) to produce accurate and timely payroll.
  • Ensures compliance with all applicable state and federal payroll, benefit, wage and hour laws.
  • Maintains KPI data and prepares a variety of reports. (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, garnishments/liens, etc.).
  • Verifies payroll adjustments, retro pay, salary projections, refunds, and other pay related matters submitted for processing. Maintains documentation and justification kept within financial folders.
  • Ensure accruals are accurate within Ultipro and escalations or approvals are raised, as necessary.
  • May support other payroll related functions, requests, adjustments, summaries, deductions, garnishments, child support orders and withholding for accuracy.
  • Track and report on Key Performance Indicators to improve efficiencies and compliance.
  • Establish and maintain effective rapport and relationships with team members, HR and HR teams. Acts proactively to resolve potential issues and adapting to ever-changing business environments.
Requirements • 2 years experience processing inhouse payroll for multi-unit operations, with a heavy focus on Hourly wage and hour pay rules and compliance. Experience with multi-state operations is helpful.
• APA Certification and/or College degree in a related field or an acceptable combination of education and experience
• Ability to work well with others and maintain a positive disposition when working against deadlines
• A team player that also works well to independently achieve results in a fast-paced environment
• Strong Financial Acumen and attention to detail, with flexibility to meet changing business needs
• Strong knowledge of MS Office Suite, Excel and pivot tables

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An Equal Opportunity Employer