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Reports to: Warehouse Manager
Position location: Bluffton, IN
Position Scope: The Shipping Coordinator will provide clerical support to ensure the timely shipment of finished goods, track in-transit shipments and enter/validate shipping information and invoices. This position will input shipping information in the Oracle system as well as maintaining necessary spreadsheets in Excel. The Shipping Coordinator will interact with both internal and external customers both in person and via the Company phone system.
1. Completing transactions in the Oracle system on a timely basis.
2. Confirming both incoming and outgoing carrier appointments.
3. Entering information into Excel spreadsheet format as directed.
Performs as needed; data gathering, verification, calculation and reporting functions to ensure the tracking and reporting of logistics information. Communicates compiled information to identified recipients on a designated time schedule.
Assists members of the logistics team in matters that require special reporting. Assists the functional areas by utilizing excellent process knowledge and strong administrative/clerical skills, including the preparation of Excel Spreadsheets.
Confirms via phone scheduled carrier appointments for both incoming and outgoing shipments.
Performs additional duties as assigned.
1. Must partner with logistics team to ensure understanding of Shipping and Receiving function and determine support needs.
2. Must understand the components of logistics reporting and methods for gathering needed information.
3. Must professionally respond to inquiries from internal and external customers.
Required Skill Set:
3-5 years experience in Administrative support including working knowledge of common spreadsheet software.
Ability to locate, interpret and compile information into useful reports which allow for greater production efficiency.
Excellent interpersonal, communication, presentation, and problem solving skills.
Significant experience in a deadline driven environment
Experience with high performance teams and a strong team player.
Strong commitment to company values.
Experience with Oracle highly desirable.
High School Education required.
Education relevant to Administrative support beyond High School preferred. (i.e., office sciences, secretarial training)
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