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Requisition Number 13-0045
Post Date 7/26/2013
Title Immigration Assistant
City Houston
State TX
Description TITLE: Immigration Assistant
DEPARTMENT: Legal
REPORTS TO: Practice Manager, Team Manager, or Attorney
STATUS: Non-Exempt
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OVERVIEW: The Immigration Assistant is responsible for working with attorneys and case managers in the preparation, filing, and monitoring of various immigration and nationality law matters.
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PRIMARY RESPONSIBILITIES: (Under the supervision of Attorney/Manager or Lead Paralegal)

• Prepare immigration cases as assigned by manager for submittal to the appropriate government agency
• Work closely with manager to manage cases and to meet monthly filing goals
• Understand the procedures and documentation required for cases to be filed successfully and following BAL’s service standards
• Work with clients to gather the necessary information and documentation in a timely manner
• Prepare forms according to information received from clients
• Prepare letters and other documents on behalf of the employer/client
• Finalize documents after review by Practice Manager, Team Manager and/or Attorney
• Ensure all deadlines are met
• Provide information and assistance to clients regarding legal procedures (NOT legal advice)
• Update database(s) and utilize case preparation/management tools effectively and efficiently
• Monitor status of all filed applications and petitions
• Run reports to assist in managing own caseload

SECONDARY RESPONSIBILITIES:

• Make photocopies
• Send faxes and scan documents
• Retrieve and/or return files
• Other duties as assigned
• Address envelops and package

TYPICAL DUTIES:
• Works with clients to obtain documents and information necessary to prepare applications
• Drafts support statements and organizes documentations for filling
• Files and monitors applications and petitions with appropriate government agencies
• Performs research to obtain information such as background on a company or industry, current wages, processing procedures, stand processing times, etc
• Initiates contact with government officials to obtain necessary information to alert supervising attorney of potential delays or possible problems in the processing of an application
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Requirements QUALIFICATIONS:

Skills and Abilities:
• Superb organizational skills
• Ability to follow instructions and take action independently
• Ability to manage cases and work within strict timelines
• Excellent English language skills, both verbal and written
• Ability to proofread and edit one’s own work product
• Good general computer knowledge and typing skills, including word-processing, email, and forms software
• Excellent client customer service and interpersonal skills
• Professional, respectful attitude towards all coworkers
• Ability to receive and analyze information
• Ability to judge appropriate levels of information shared with clients
• Ability to share information with office members
• Strong attention to detail and accuracy

Physical Requirements:
• Able to maintain a sedentary position for up to 90% of the work day
• Able to type and to grasp, grip, push and pull file drawers and doors
• Able to walk and climb stairs or use elevator to coordinate with other departments
• Able to bend, stoop, kneel and/or stand to access files and documents
• Able to lift up to 25 lbs of files and/or boxes

Attendance:
• Prompt and daily attendance required

Experience:
• Experience working in an office setting preferred

Minimum Education Level:
• Bachelor’s degree or foreign equivalent
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An Equal Opportunity Employer